Monday September 9, 2024
Job Opening for a Part-time Receptionist
The Receptionist reports to the Director of Finance, Property and Administration and is
responsible for providing administrative and clerical services for the Diocesan Pastoral
Centre, its Clergy, Lay Employees, parishes, individual Catholics and the Diocese.
Must have an affinity with, and passion for, the overall mission of the Diocese.
The Receptionist position is a part-time, hourly position, on site at the Diocesan Pastoral
Centre in Peterborough, ON. Weekly hours are either two days from 9:00 a.m. to 4:30 p.m.
or three half days for a maximum of a thirteen (13) hour work week. The hourly pay grid is
between $19.10 – $23.57 based on level of professional experience and education.
This opportunity will be of interest to you if you have a two-year administrative and business
diploma from a community college or 5 years related experience. Knowledge of the Catholic
Church and Community or an equivalent combination of education and experience.
Thank you for your interest in our opportunity. Please send your resume to
DebMcRae@peterboroughdiocese.org . Candidates’ submission deadline is Friday September
20, 2024. We thank all those that apply but only those selected for an interview will be
contacted.
Updated Sept 8, 2024
Diocese of Peterborough
POSITION TITLE: Part-time Receptionist (maximum 13 hours per week)
POSITION SUMMARY: The Receptionist reports to the Director of Finance, Property
and Administration and is responsible for providing administrative and clerical
services for the Diocesan Pastoral Centre, its Clergy and Lay Employees. This includes
greeting visitors in person or by telephone, processing mail, bank deposits and
generating meeting agendas and minutes. Providing these services in an effective
and efficient manner will ensure that Diocesan administrative functions are
completed precisely and are accurately maintained.
Duties:
- Welcomes and direct visitors, in person, on the telephone or electronically,
answering or referring inquiries. - Photocopy and collate all incoming documents for distribution, mailing and filing
including maintenance of a filing system for all administrative and financial
documents. - Administer Sterling Talent Solutions database for correctness, assist parishes and
request Diocesan employees police checks as required. - Maintain and prepare directories and reports from manual or electronic files,
inventories, mailing lists and databases (parishes, clergy, employees, property, etc.). - Coordinate and organize meetings including employee recognitions, boardroom and
hall bookings, food, agenda’s, participants, speakers, etc. - Travel to pick up and /deliver mail.
- Prepare and distribute meeting agenda packages including previous meeting
minutes, agenda, supporting documents, and follow up communications as
appropriate to Committee’s as directed. - Order office supplies, service office equipment and arrange for servicing in case of
major repairs or as requested. - Prepare Director of Finance, Property and Administration scheduling as required.
- Monitor electronic calendar(s) and scheduled appointments for Director of Finance,
Property and Administration as requested.
Updated Sept 8, 2024
Qualifications:
- The successful candidate will work closely with Clergy, Lay Staff, Councils, and
Committees of the Diocese to support programs. Must have an affinity with, and
passion for, the overall mission of the Diocese. - Have a two-year administrative and business diploma from a community college or 5
years related experience. - Ability to maintain a high level of accuracy in preparing, entering and maintaining
administrative/clerical information. - Telephone Skills, Verbal Communication, Microsoft Office Skills, Listening,
Professionalism, Customer Focus, Organization, Informing Others, Handles Pressure,
Phone Skills, Supply Management. - Provide a police check for the vulnerable sector upon hire and every five years, along
with an Annual Declaration.